# Government Contractor Time Tracking

> Specialized time tracking practices and requirements for government contractors and agencies, including compliance with federal regulations, cost allocation, and audit requirements for billable hours.

- **URL:** https://www.deltek.com/en/time-tracking/replicon
- **Category:** Time Tracking Practice
- **Tags:** Government, Compliance, Professional Services
- **Updated:** 2026-03-17 08:54
- **Canonical page:** https://timetrack.works/de/items/government-contractor-time-tracking

## Details

## Overview

Government contractor time tracking involves specialized requirements and compliance measures to meet federal regulations, including DCAA (Defense Contract Audit Agency) standards and FedRAMP authorization for software solutions.

## Key Requirements

**DCAA Compliance:**
- Daily time entry
- After-the-fact prohibition
- Supervisor approval
- Job cost allocation
- Audit trail requirements
- Documentation standards

**Cost Accounting Standards:**
- Accurate labor charging
- Indirect vs. direct costs
- Overhead allocation
- Consistent methods
- Allowable costs

**FedRAMP Authorization:**
- Security standards for cloud software
- Data protection requirements
- Moderate or high authorization levels
- Continuous monitoring

## Time Tracking Practices

**Daily Documentation:**
- Record time daily
- Allocate to specific contracts
- Note activities and tasks
- Track direct and indirect time
- Document leave and training

**Labor Categories:**
- Assign proper labor categories
- Track skill levels
- Match contract requirements
- Document qualifications

**Approval Processes:**
- Supervisor review
- Contract manager approval
- Timely approvals
- Change documentation

## Software Requirements

**Must Have Features:**
- DCAA-compliant timesheets
- FedRAMP authorization
- Audit trail capabilities
- Role-based access control
- Integration with accounting
- Historical data retention

**Recommended Solutions:**
- Deltek Replicon (FedRAMP Moderate)
- Other FedRAMP-authorized systems
- On-premise compliant solutions

## Audit Preparedness

- Maintain complete records
- Regular internal audits
- Documentation backup
- Training for staff
- Policy compliance
- Quick retrieval systems

## Benefits of Compliance

- Contract renewal eligibility
- Reduced audit risk
- Accurate billing
- Improved project management
- Better cost control

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