Trigger List Productivity Method

Overview

Trigger List Productivity Method uses structured prompt lists to systematically recall all commitments, projects, and actions across life and work areas.

What is a Trigger List

Purpose

• Prompt memory of uncommitted items
• Ensure comprehensive capture
• Prevent forgotten commitments
• Support complete weekly reviews

Common Categories

• Projects by area of responsibility
• People you interact with regularly
• Locations where work happens
• Upcoming events and deadlines
• Areas of life (health, finance, relationships)

Implementation in GTD

Weekly Review Process

1. Review trigger list categories
2. For each item, ask "Is there anything here?"
3. Capture any items triggered
4. Process into next actions
5. Update project lists

Trigger List Examples

Work Projects

• Client projects
• Internal initiatives
• Team management
• Process improvements

Personal Areas

• Home maintenance
• Health and fitness
• Financial planning
• Relationships

Contexts

• Calls to make
• Emails to send
• Errands to run
• Items to discuss with manager

Benefits

• Complete capture of commitments
• Reduced mental stress
• Fewer surprises
• Comprehensive life management
• Trust in system

Creating Custom Trigger Lists

1. Review past 3 months of calendar
2. Note all areas of responsibility
3. List key people and relationships
4. Add regular locations
5. Include areas causing current stress
6. Refine quarterly

Usage Frequency

• Weekly review: Full trigger list
• Daily: Key contexts only
• Monthly: Deeper life areas
• Quarterly: Complete life audit

Pricing

Free practice - part of Getting Things Done methodology