Projectmates

Overview

Projectmates is an award-winning construction project management software designed specifically for project owners, with particular expertise in managing large-scale healthcare and institutional construction programs.

Healthcare Capital Planning

Projectmates' healthcare capital planning process streamlines the entire cycle, automatically ranking project requests based on customizable factors. The software provides essential tools for navigating healthcare regulations with audit trails, user permissions, and robust document control.

Project Lifecycle Management

Projectmates manages the complete construction project lifecycle:

Planning Phase:

• Capital planning and project request management
• Automated project prioritization
• Budget allocation and forecasting
• Feasibility studies documentation

Pre-Construction:

• 100% digital bid management from one location
• Request for Proposals (RFP) management
• Vendor qualification and selection
• Contract management

Construction Phase:

• RFIs (Requests for Information)
• Submittals tracking and approval
• Punch lists management
• ILSM (Interim Life Safety Measures) logs
• Infection control procedures

Financial Management:

• Real-time financial reports
• Integration with accounting software
• Budget vs. actual tracking
• Change order management
• Cost forecasting

Closeout:

• Final documentation collection
• As-built drawings management
• Warranty tracking
• Project archives

Time Tracking Features

While primarily focused on project management, Projectmates includes:

• Time allocation tracking by project phase
• Resource time logging
• Consultant and contractor time approval
• Integration with project costs

Healthcare-Specific Features

• ILSM compliance tracking
• Infection control procedure documentation
• Joint Commission readiness
• HIPAA-compliant data management
• Multi-facility program coordination

Notable Healthcare Clients

• Reading Hospital (Tower Health)
• UNC Health Care
• Stony Brook Medicine
• UT Southwestern (managing over $1 billion in projects)
• Midland Memorial Hospital
• Trilogy Health Services

Key Benefits for Owners

• Centralized data for all projects
• Real-time push notifications for pending approvals
• Quick, secure, and efficient access to documentation
• Reduced project delays through streamlined workflows
• Better budget control and cost management
• Improved regulatory compliance

Collaboration Features

• Owner, architect, contractor, and vendor portals
• Real-time document sharing
• Automated notifications and reminders
• Digital approval workflows
• Communication tracking and audit trails

Integration Capabilities

• Accounting software integration
• Email systems
• Document management systems
• Building Information Modeling (BIM) platforms

Ideal For

• Healthcare systems with major construction programs
• Universities and educational institutions
• Government agencies
• Corporate owner organizations
• Construction program managers
• Facilities departments managing multiple projects

Pricing

Projectmates offers custom pricing based on organization size, number of projects, and required modules.