Timewatch
Professional services automation software specializing in resource scheduling, automated timesheet generation, project costing, and billing. Timewatch uses AI to automatically prepare timesheets from Outlook, Teams, and Google Calendar appointments, minimizing manual effort.
About this tool
Overview
Timewatch is a professional services automation (PSA) platform that combines resource scheduling, time tracking, project costing, billing, and financial integration. It's designed for consulting firms, agencies, and professional services organizations.
AI-Powered Automation
Timewatch uses artificial intelligence to analyze calendar data and automatically generate timesheets:
- Converts Outlook, Teams, and Google Calendar appointments into timesheet entries
- AI analyzes appointment data to categorize and allocate time
- Reduces manual timesheet entry by up to 2+ hours per week per employee
- Employees continue using their normal calendar tools
- Automatic sync keeps timesheets current
Time Tracking Features
- Multiple timesheet entry methods (automated, manual, timer)
- Calendar integration (Outlook, Google Calendar, Teams)
- Mobile time entry
- Offline mode with sync
- Configurable approval workflows
- Time allocation by project, task, and activity
- Billable and non-billable time tracking
Resource Scheduling
- Visual resource planning and allocation
- Capacity management
- Skills-based resource matching
- Forecasting and scenario planning
- Conflict detection and resolution
- Utilization tracking
Project Costing & Billing
- Real-time project cost tracking
- Budget monitoring with alerts
- Multiple billing rates (by person, project, task)
- Time and materials or fixed-price billing
- Expense tracking and billing
- WIP (Work in Progress) reporting
- Integration with financial systems
Key Benefits
- Time Savings: Saves over 2 hours per week per person on timesheet entry
- Accuracy: Automated capture reduces errors and forgotten time
- Adoption: Easy for employees since they use familiar calendar tools
- Visibility: Real-time project and resource insights
- Profitability: Better project costing leads to improved margins
Integrations
- Microsoft 365 (Outlook, Teams)
- Google Workspace (Calendar, Meet)
- Accounting systems (Xero, QuickBooks, Sage)
- ERP platforms
- CRM systems
- Project management tools
Recent 2026 Innovations
Recent blog posts highlight:
- AI time tracking as a game changer for professional services
- Case studies showing firms reclaiming thousands of hours through automation
- Enhanced calendar intelligence for more accurate time allocation
Use Cases
- Consulting firms
- Legal practices
- Accounting and advisory services
- Creative agencies
- IT services companies
- Engineering firms
- Any professional services organization
Reporting & Analytics
- Resource utilization dashboards
- Project profitability analysis
- Revenue forecasting
- Timesheet compliance tracking
- Custom report builder
- Executive KPI dashboards
- Drill-down capabilities
Pricing
Custom pricing based on organization size and modules required. Contact for demo and quote.
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