When2Work

Overview

When2Work is online employee scheduling software that makes it easy to create and manage work schedules, track employee time and attendance, and communicate with staff. The platform is popular with restaurants, retail, healthcare, and service industries.

Scheduling Features

• Drag-and-Drop Scheduling: Visual schedule builder
• Schedule Templates: Reusable weekly patterns
• Employee Availability: Collect and honor availability preferences
• Shift Trading: Employees can trade shifts with approval
• Open Shifts: Post shifts for employees to claim
• Automated Notifications: Alerts for new schedules and changes
• Multi-Location: Manage schedules across multiple locations
• Mobile Access: Employees view schedules from phones

Time & Attendance

• Online Time Clock: Web-based clock in/out
• Mobile Punch: Clock in from mobile devices
• GPS Tracking: Location verification for mobile clock-ins
• Shift Verification: Compare scheduled vs actual hours
• Overtime Tracking: Automatic overtime calculations
• PTO Management: Track vacation and sick time
• Attendance Reports: Hours worked and attendance history

Communication

• Message Board: Company announcements
• Text/Email Alerts: Schedule notifications
• Shift Reminders: Upcoming shift alerts
• Direct Messaging: Manager-employee communication

Employee Self-Service

• View schedules online or mobile
• Submit availability preferences
• Request time off
• Trade or pick up shifts
• View earned time off balances
• Update contact information

Benefits

• Reduces time spent on scheduling by 80%
• Decreases no-shows with automatic reminders
• Empowers employees with self-service
• Improves communication with instant notifications
• Affordable pricing for small businesses
• Easy to learn and use

Industry Applications

• Restaurants and food service
• Retail stores
• Healthcare and medical offices
• Hospitality and hotels
• Call centers
• Service businesses

Pricing

When2Work offers:

• Free Plan: Up to 75 employees, basic features
• Standard: $2 per employee/month - full features
• Professional: $2.50 per employee/month - advanced features

30-day free trial of paid plans available.