# Scheduled Time Tracking Reports

> Automated report generation and distribution on recurring schedules (daily, weekly, monthly). Eliminates manual report creation by automatically emailing time summaries, utilization metrics, and project status to stakeholders.

- **URL:** https://www.harvest.com/features/reports
- **Category:** Time Tracking Software
- **Tags:** Automation, Reporting, Productivity
- **Updated:** 2026-03-18 22:22
- **Canonical page:** https://timetrack.works/id/items/scheduled-time-tracking-reports

## Details

## Overview

Scheduled reports automatically generate and distribute time tracking reports on a recurring basis without manual intervention. This automation ensures stakeholders receive timely insights and eliminates repetitive report creation tasks.

## Common Report Schedules

### Daily
- Yesterday's hours by team
- Missing timesheets alert
- Overtime notifications
- Project burn rate updates

### Weekly
- Team utilization summary
- Project progress reports
- Timesheet completion status
- Top projects by hours

### Monthly
- Department time allocation
- Client billing summaries
- Budget vs. actual comparisons
- Quarterly trend analysis

### Period-End
- Payroll ready reports
- Billing period summaries
- Quarterly business reviews

## Key Features

### Scheduling Options
- Specific days/times
- Frequency (daily, weekly, monthly)
- Time zone consideration
- Holiday skip options

### Distribution
- Email delivery with attachments
- Shared drive uploads
- API webhooks
- Dashboard links

### Formatting
- PDF for professional presentation
- Excel/CSV for analysis
- HTML email summaries
- Custom branded templates

### Recipients
- Individual stakeholders
- Distribution lists
- Role-based delivery
- Conditional recipients

## Benefits

- Eliminates repetitive manual tasks
- Ensures consistent reporting cadence
- Provides timely insights
- Reduces reporting delays
- Increases data visibility
- Enables proactive management

## Use Cases

### Project Managers
Monday morning report showing prior week's progress

### Finance
End-of-month client billing summaries

### HR/Payroll
Pre-payroll timesheet status alerts

### Executives
Weekly operations dashboard

## Best Practices

- Start with few critical reports
- Schedule at times stakeholders prefer
- Use clear, descriptive subject lines
- Include summary in email body
- Attach detailed data as file
- Review report relevance quarterly

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