# Timesheet Lockout Period

> A time tracking system configuration that prevents employees and managers from modifying timesheets after a specified deadline (typically after payroll processing), ensuring data integrity and creating immutable records for compliance and audit purposes, with exceptions requiring special authorization and documented justifications.

- **URL:** https://myhours.com/timesheet-approval-process
- **Category:** Time Tracking Feature
- **Tags:** Compliance, Data Integrity, Payroll
- **Updated:** 2026-03-20 19:58
- **Canonical page:** https://timetrack.works/it/items/timesheet-lockout-period

## Details

## Overview

Timesheet Lockout Periods create immutable time records after critical processing deadlines, preventing retroactive changes that could compromise financial accuracy or audit trails.

## Common Lockout Triggers

**Payroll Processing**:
- Lock immediately after payroll run
- Prevents post-payment changes
- Ensures pay/timesheet alignment

**Period Close**:
- Lock at month/quarter end
- Financial reporting consistency
- Prevents period-shifting

**Client Billing**:
- Lock after invoice sent
- Matches billed hours
- Prevents disputes

**Approval**:
- Lock upon final approval
- Maintains approved state
- Creates accountability

## Lockout Levels

**Employee Lock**:
- Cannot modify own entries
- View-only access
- Must request corrections

**Manager Lock**:
- Cannot approve/reject
- Limited edit rights
- Escalation required

**System Lock**:
- Complete freeze
- Admin-only access
- Requires formal override

## Exception Handling

**Legitimate Corrections**:
- Formal request process
- Justification required
- Multi-level approval
- Documented reason
- Audit trail maintained

**Types of Exceptions**:
- Payroll errors discovered
- Missing punch corrections
- Project allocation fixes
- Legal/compliance requirements

## Implementation

Configure:
- Lockout timing (hours/days after period end)
- Who can unlock
- Approval workflow for changes
- Notification of locks
- Audit requirements

## Compliance Benefits

- DCAA requirement compliance
- Sarbanes-Oxley controls
- Financial audit support
- Fraud prevention
- Data integrity assurance

## Pricing

N/A - This is a feature in time tracking systems.

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