actiTIME Project Time Tracking

Overview

actiTIME is a comprehensive time tracking system that combines task management with robust reporting capabilities. Positioned as an affordable solution for small teams, actiTIME connects time entries to project work, making it easier to manage budgets, track billable hours, and evaluate project performance.

Key Features

Time Tracking:

• Create weekly task lists and log time spent
• Option to log start and end times for detailed tracking
• View work breakdown in time blocks
• Mobile apps for iPhone and Android
• Free browser extension for convenient tracking
• Stopwatch functionality for real-time tracking

Project Management:

• Break down projects into smaller tasks
• Assign tasks to team members
• Set estimates and deadlines
• Define custom statuses for workflow management
• Track task dependencies
• Communicate work requirements clearly

Task Management:

• Organize work by project, client, or type
• Assign priorities and due dates
• Monitor task progress and completion
• Custom fields for specific needs

Billing and Invoicing:

• Track billable vs. non-billable hours
• Set different billing rates by project or team member
• Generate invoices from tracked time
• Export billing data for accounting systems

Analytics and Reporting:

• Customizable reports for virtually any need
• Budget tracking and variance analysis
• Team productivity metrics
• Client profitability analysis
• Time utilization reports
• Group data in multiple ways

Target Market

actiTIME is specifically designed for:

• Small teams of up to 20 people
• Remote work environments
• Service-based businesses billing by the hour
• Teams needing project planning and time tracking in one tool

Industry Applications

Architecture Firms:

• Monitor hours across design stages
• Compare planned vs. actual time
• Track project profitability
• Manage multiple client projects

Creative Agencies:

• Track time on client campaigns
• Bill accurately for creative work
• Manage team capacity and workload

Software Development:

• Log time against features and bugs
• Track sprint progress
• Bill clients for development hours

Consulting:

• Record billable client time
• Track project budgets
• Generate detailed client reports

Professional Services:

• Law firms tracking billable hours
• Accounting firms monitoring client work
• Any hourly billing scenario

Pricing and Value

Entry plan starts at $9.90 per user per month (or $5.90 billed annually), well below the average SMB budget of $20-$40 per user per month for project management software. This affordable pricing makes actiTIME accessible to small businesses and startups.

What's Included:

• All core time tracking features
• Project and task management
• Unlimited projects and clients
• Full reporting capabilities
• Mobile and web access
• Customer support

Competitive Advantages

All-in-One Solution:

• Combines time tracking, project management, and billing
• Reduces need for multiple tools
• Data flows seamlessly between features

Affordability:

• Lower cost than separate specialized tools
• No per-project or per-client fees
• Predictable pricing scaling with team size

Ease of Use:

• Simple, intuitive interface
• Quick learning curve
• Minimal training required

Robust Reporting:

• More sophisticated than many budget competitors
• Customizable to specific needs
• Export capabilities for further analysis

Implementation

Typical setup involves:

1. Adding team members and defining roles
2. Creating client and project structures
3. Breaking projects into tasks
4. Setting up billing rates
5. Configuring productivity categories
6. Training team on time entry process
7. Establishing reporting rhythms

Use Case Example

A 15-person creative agency uses actiTIME to:

• Track hours across 20+ active client projects
• Monitor budget consumption in real-time
• Generate weekly client reports
• Bill accurately for all work
• Identify unprofitable projects early
• Optimize team capacity allocation

The affordable pricing and integrated features make it practical where separate project management and time tracking tools would be too expensive or complex.

Best For

actiTIME excels when you need:

• Budget-conscious solution for small teams
• Combined project management and time tracking
• Client billing from tracked hours
• Straightforward implementation and use
• Comprehensive reporting without complexity

It's particularly well-suited for service businesses where time tracking directly connects to revenue and profitability needs to be monitored closely.