BigHand SmartTime

Overview

BigHand SmartTime is an AI-powered time tracking and capture system designed specifically for law firms and legal professionals. It automatically monitors activities across Microsoft 365, Google Workspace, Zoom, and other commonly used tools to generate accurate timesheets, ensuring no billable time is lost and reducing the administrative burden of manual time entry.

AI-Powered Time Capture

Automatic Activity Monitoring

• Tracks emails, documents, calls, meetings
• Monitors application usage
• Captures calendar events
• Records Zoom/Teams meetings
• Integrates with practice management systems

AI-Generated Timesheets

• Automatically creates time entries
• Suggests matter/client associations
• Learns from attorney behavior
• Improves accuracy over time
• Reduces manual entry by up to 90%

Time-Gap Analysis

• Identifies missing billable hours
• Flags unrecorded activities
• Highlights potential billable work
• Maximizes revenue capture
• Reduces billing leakage

Legal-Specific Features

Matter Integration

• Direct integration with practice management
• Automatic matter assignment
• Client/matter code suggestions
• Conflict check integration
• Matter-centric time view

Billing Compliance

• Follows firm billing guidelines
• Rate table integration
• Multiple billing arrangements
• Task code enforcement
• Narrative assistance

Review & Approval

• Attorney review of AI suggestions
• Edit and approve in one place
• Bulk approval capabilities
• Mobile review option
• Partner oversight

Benefits for Law Firms

Revenue Protection

• Capture previously unbilled time
• Identify 15-20% more billable hours
• Reduce write-offs and write-downs
• Improve realization rates
• Maximize attorney productivity

Time Savings

• Reduce time entry burden by 75%
• Free attorneys from administrative work
• Faster month-end close
• Less follow-up from billing department
• Automated timesheet generation

Accuracy Improvement

• More detailed time entries
• Better matter tracking
• Reduced errors
• Contemporary vs retrospective entry
• Complete activity records

Technology Integration

Microsoft 365

• Outlook email and calendar
• Teams meetings
• Word, Excel documents
• SharePoint activity

Google Workspace

• Gmail
• Google Calendar
• Google Docs
• Google Meet

Other Platforms

• Zoom meetings
• Practice management systems
• Document management systems
• Phone systems

Implementation

• Cloud-based deployment
• Minimal IT requirements
• Training and support included
• Phased rollout options
• Change management assistance

Privacy & Security

• Enterprise-grade security
• Data encryption
• Compliance with legal ethics
• Attorney-client privilege protection
• Configurable privacy settings

Pricing

Enterprise pricing based on firm size. Typically priced per attorney with volume discounts.

Ideal For

Law firms of all sizes, legal departments, attorneys losing billable time, firms with low realization rates, practices wanting to reduce administrative burden, and organizations seeking to maximize billable hour capture.