# Calendar Audit Practice

> Regular review of calendar patterns to identify misalignment between actual time usage and stated priorities. Involves analyzing past 2-4 weeks to calculate time percentages across categories, compare to ideal allocation, and systematically address gaps through meeting reduction and boundary setting.

- **URL:** https://hbr.org/2020/01/a-calendar-audit-can-help-you-identify-and-reduce-time-wasters
- **Category:** Time Management Practice
- **Tags:** Audit, Analysis, Optimization, Awareness
- **Updated:** 2026-03-18 11:25
- **Canonical page:** https://timetrack.works/items/calendar-audit-practice

## Details

## Overview

Calendar Audit systematically analyzes how calendar time is allocated versus priorities.

## Process

1. Review past 2-4 weeks of calendar
2. Categorize all time blocks
3. Calculate percentage per category
4. Compare to ideal/intended allocation
5. Identify largest gaps
6. Make systematic changes

## Common Findings

- 60%+ time in meetings vs 30% intended
- Minimal deep work blocks
- No strategic thinking time
- Personal priorities absent

## Actions

- Decline/delegate meetings
- Block focus time
- Set meeting policies
- Protect boundaries

## Pricing

Free practice using calendar data.

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