Calendly
Free automated appointment scheduling software that eliminates back-and-forth emails by connecting calendars, setting availability, and enabling easy sharing of booking links. Integrates with Zoom, Google Meet, Microsoft Teams and supports payment collection at booking.
About this tool
Overview
Calendly automates appointment scheduling so you can focus on what matters most. The platform eliminates back-and-forth emails by providing a streamlined booking experience for clients, colleagues, and teams.
Key Features
Calendar Integration
- Connect up to six calendars including Google, Outlook, and Exchange
- Automatically sync across all connected calendars to avoid double-booking
- Real-time availability updates across all platforms
Availability Management
- Set detailed availability preferences
- Add buffers between meetings to prevent back-to-back scheduling
- Limit daily meetings to maintain work-life balance
- Custom availability by event type
Video Conferencing Integration
- Automatically generate unique video conferencing links
- Support for Zoom, Google Meet, Microsoft Teams, GoToMeeting, and more
- Conference details included in meeting confirmations
Automated Workflows
- Automate reminders, follow-ups, and scheduling outreach with Calendly Workflows
- Reduce no-shows with automatic reminder emails and texts
- Improve engagement with personalized follow-up communications
Team Features
- Round-robin distribution to balance meeting loads across team members
- Routing forms to direct meetings to the right team member based on invitee responses
- Collective event types for panel interviews or group meetings
- Team scheduling links and pages
Payment Integration
- Collect payments at the time of booking
- Reduce invoicing headaches with upfront payment collection
- Integration with payment processors for seamless transactions
Pricing
- Free Plan: Available with limited features (one event type, one calendar connection)
- Paid Plans: Starting at $10/user/month
- Enterprise: Custom pricing for large organizations
Use Cases
- Sales teams booking product demos and consultations
- Customer success teams scheduling onboarding calls
- Recruiters coordinating interview schedules
- Consultants and coaches managing client appointments
- Service providers collecting payments at booking
Benefits
- Eliminates scheduling back-and-forth
- Reduces no-shows with automated reminders
- Saves time with automated workflows
- Improves professional image with branded scheduling pages
- Scales with team growth
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