ShiftFlow

Overview

ShiftFlow is a comprehensive restaurant scheduling platform that helps managers create optimized schedules, track time and attendance, control labor costs, and communicate effectively with their teams through intuitive mobile and web applications.

Key Features

Smart Scheduling

• AI-Powered Recommendations: Get scheduling suggestions based on sales forecasts and historical data
• Drag-and-Drop Builder: Intuitive interface for creating and editing schedules
• Auto-Fill Shifts: Automatically assign shifts based on availability and qualifications
• Template Scheduling: Save recurring schedules as templates
• Availability Management: Collect employee availability and preferences
• Shift Marketplace: Employees can pick up open shifts or request shift trades
• Conflict Prevention: Automatic detection of scheduling conflicts
• Multi-Location Support: Manage schedules across multiple restaurant locations

Time & Attendance

• Mobile Clock-In/Out: Employees track time from their smartphones
• QR Code Clock-In: Scan QR codes at workstations for quick check-in
• Break Tracking: Monitor and enforce required meal and rest breaks
• Overtime Alerts: Real-time notifications when approaching overtime
• Late/No-Show Tracking: Monitor tardiness and attendance issues
• Timesheet Approval: Manager review and edit capabilities
• PTO Tracking: Manage paid time off and accruals

Labor Cost Management

• Real-Time Labor Tracking: Monitor labor costs as they happen during shifts
• Sales Integration: Import sales data to calculate labor percentage
• Budget Forecasting: Set labor budgets and track performance
• What-If Scenarios: Test different scheduling options before publishing
• Cost per Shift: Calculate exact labor costs for each scheduled shift
• Projected vs. Actual: Compare planned labor to actual hours worked

Team Communication

• Team Chat: Built-in messaging for shift coordination
• Schedule Notifications: Automatic alerts for new schedules and changes
• Announcement Board: Share updates, policies, and important information
• Shift Reminders: Automated reminders before scheduled shifts
• Document Library: Store training materials and handbooks

Mobile Experience

• Employee Mobile App: View schedules, request time off, trade shifts
• Manager Mobile Dashboard: Approve requests and monitor labor on-the-go
• Push Notifications: Instant alerts for schedule changes and requests
• Offline Access: View schedules even without internet connection

Compliance Features

• Break and meal period enforcement
• Overtime tracking and prevention
• Minor labor law compliance
• Predictive scheduling law support
• Comprehensive audit trails
• Digital record keeping

Reporting & Analytics

• Labor cost reports by day, week, or pay period
• Employee hours and attendance summaries
• Overtime and compliance reports
• Schedule adherence metrics
• No-show and tardiness tracking
• Export to Excel and PDF

Integrations

• Point of Sale (POS) systems for sales data import
• Payroll providers for seamless hour export
• Accounting software integration
• HR management systems
• API access for custom integrations

Use Cases

• Quick-service restaurants
• Casual and fine dining
• Coffee shops and cafes
• Bars and breweries
• Food trucks
• Catering services
• Small restaurant chains

Benefits

• Reduce time spent on scheduling by 75%
• Cut labor costs through optimized staffing
• Improve employee satisfaction with self-service tools
• Eliminate time theft with mobile time tracking
• Ensure labor law compliance
• Better work-life balance for managers

Pricing

ShiftFlow offers tiered pricing:

• Free plan for very small teams (limited features)
• Starter: Affordable pricing for small restaurants
• Professional: Full features for growing businesses
• Enterprise: Custom pricing for chains and large operations

14-day free trial available.