Timesheet Audit Trail Requirement

Overview

Timesheet Audit Trails provide complete visibility into all timesheet activity and changes, creating accountability and supporting regulatory compliance through immutable change history.

Required Elements

For Each Entry

• Original time entry details
• Employee who created entry
• Date and time of creation
• Approval status
• Approver identity

For Each Change

• What was changed (from/to values)
• Who made the change
• When change occurred
• Reason for change (if required)
• Authorization/approval

DCAA Requirements

Government contractors must:

• Maintain audit trails for 3-6 years
• Show complete change history
• Preserve original entries
• Document correction process
• Prevent unauthorized changes

Fraud Prevention

Audit trails detect:

• Timesheet padding
• Retroactive changes
• Unauthorized alterations
• Buddy punching
• Time theft patterns

Implementation

Compliant systems should:

• Log all changes automatically
• Prevent deletion of history
• Timestamp all modifications
• Require change justification
• Generate audit reports

Pricing

N/A - This is a compliance feature within time tracking systems.