Timesheet Lockout Period

Overview

Timesheet Lockout Periods create immutable time records after critical processing deadlines, preventing retroactive changes that could compromise financial accuracy or audit trails.

Common Lockout Triggers

Payroll Processing:

• Lock immediately after payroll run
• Prevents post-payment changes
• Ensures pay/timesheet alignment

Period Close:

• Lock at month/quarter end
• Financial reporting consistency
• Prevents period-shifting

Client Billing:

• Lock after invoice sent
• Matches billed hours
• Prevents disputes

Approval:

• Lock upon final approval
• Maintains approved state
• Creates accountability

Lockout Levels

Employee Lock:

• Cannot modify own entries
• View-only access
• Must request corrections

Manager Lock:

• Cannot approve/reject
• Limited edit rights
• Escalation required

System Lock:

• Complete freeze
• Admin-only access
• Requires formal override

Exception Handling

Legitimate Corrections:

• Formal request process
• Justification required
• Multi-level approval
• Documented reason
• Audit trail maintained

Types of Exceptions:

• Payroll errors discovered
• Missing punch corrections
• Project allocation fixes
• Legal/compliance requirements

Implementation

Configure:

• Lockout timing (hours/days after period end)
• Who can unlock
• Approval workflow for changes
• Notification of locks
• Audit requirements

Compliance Benefits

• DCAA requirement compliance
• Sarbanes-Oxley controls
• Financial audit support
• Fraud prevention
• Data integrity assurance

Pricing

N/A - This is a feature in time tracking systems.