# DCAA Compliance Time Tracking

> Defense Contract Audit Agency requirements for time tracking by government contractors, mandating detailed, contemporaneous recording of labor hours with strict audit trail and documentation standards.

- **URL:** https://www.dcaa.mil/
- **Category:** Practices
- **Tags:** Compliance, Government, Regulations
- **Updated:** 2026-03-14 18:50
- **Canonical page:** https://timetrack.works/ru/items/dcaa-compliance-time-tracking

## Details

## Overview

DCAA (Defense Contract Audit Agency) compliance requires government contractors to maintain rigorous time tracking systems that meet specific audit standards for labor hour accountability.

## Key Requirements

### Contemporaneous Recording
- Record time daily as work is performed
- No retroactive time entry
- Same-day documentation
- Accurate to task level

### Detailed Documentation
- Specific contract/project codes
- Task descriptions
- Hours by category (direct, indirect, overhead)
- Overtime separately tracked
- Leave time documented

### Audit Trail
- Who entered time
- When it was entered
- Any modifications logged
- Approval chain documented
- Tamper-proof records

### Supervisor Approval
- Manager review required
- Approval documented
- Timely approval (weekly)
- Exception handling

## Prohibited Practices

- Rounding time entries
- Estimating or averaging
- Retroactive entry
- Buddy punching
- Unapproved changes
- Generic descriptions

## Software Requirements

**DCAA-compliant systems must have**:
- Daily time entry capability
- Electronic signatures
- Audit trail logging
- Supervisor approval workflow
- Report generation
- Secure data storage
- User access controls

## Common Vendors

- Deltek Costpoint
- Unanet
- Replicon
- BigTime
- Journyx

## Consequences of Non-Compliance

- Contract payment withheld
- Audit findings
- Increased oversight
- Contract termination
- Suspension/debarment
- False claims penalties

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